Simplify Payroll by Going Virtual: VAST’s Outsourced Payroll Services

As a small business owner, if you’ve ever been responsible for payroll, you certainly know there’s much more to it than writing checks to your employees a couple of times each month. From keeping accurate records to calculating and paying payroll taxes, payroll is filled with a number of responsibilities that, if neglected, could spin your business’s accounting department into a frenzy.

In order for your employees to be paid on time, someone has to maintain bulletproof records and schedules. For years, this person had to be housed in your office, and most likely on the payroll themselves. They had an intimate knowledge of the ins and outs of your business and ensured that everyone was paid the correct amounts and on time. Sure, it worked, but it’s often difficult for businesses to house a full-time employee to handle payroll. Payroll is oftentimes either simple enough that even with other accounting duties it doesn’t justify someone spending 40 hours per week completing it or it’s so complex that this person spends the majority of their workweek trying to unwind the mess they’ve unintentionally made for themselves. Instead of trying to justify whether or not businesses can afford to pay someone to complete payroll in-office, many business owners are simplifying the process by using outsourced payroll services. More than simplicity, business owners are actually saving money, saving time and increasing their payroll efficiency.

Save Money

Typically, when clients come to us to hand over their payroll, we find out that multiple people in their company were involved in completing payroll. A couple times each month, these people would be tied up with payroll duties instead of completing their daily work tasks. This can drain a company’s performance. By hiring an outsourced payroll service, these employees are free to focus on their primary responsibilities, making your office more productive and saving you money.

Save Time

The following list shows a number of the time-consuming tasks you’ll be able to free yourself and your employees from once you hire an outsourced payroll service:

  • Writing and distributing paychecks

  • Calculating and paying employment taxes

  • Drafting and distributing W-2s and 1099s

  • Investigating any and all paycheck inquiries from employees

Once you and your employees can let go of these duties and know they're being handled professionally and carefully, everyone on your team will be able to refocus their time--possibly gaining more business, improving processes and procedures or scratching off items from the company wish-list.

By hiring an outsourced payroll service, you’re giving yourself the peace of mind to know your payroll is being processed carefully, on-time and correctly. If your payroll is giving you unnecessary stress and keeping you from your primary responsibilities, there’s no reason to avoid looking into a virtual / outsourced payroll service. It’s the route more and more ambitious small business owners are taking--effectively saving money, saving time and increasing efficiency.

Want one last reason you should call to hear about our outsourced payroll services immediately? How about this: it’s estimated that one third of small business that handle their own payroll are slapped with penalties upwards of $800 each year due to payroll mistakes or failure to correctly file payroll taxes. Ouch.

A Step Up from Basic Bookkeeping Services with Accuracy You Can Trust

It's amazing how a single missed keystroke can cause so much havoc in the accounting process--clients could flip, business owners could explode their stress balls, and employees could be on the wrong end of some pointing fingers. Yep, handling your own accounting can be frustrating, to say the least. Hitting six instead of nine, or a $475 charge entered as $457, can cause splitting headaches down the road. While they may seem virtually impossible to avoid, VAST can help eliminate these mistakes from day one. We believe our bookkeeping services have helped to change the world of accounting forever.

We place a premium on accuracy, which starts by understanding that human error is unavoidable. In accepting this, we have implemented processes that call for checking and rechecking every keystroke that is entered into every log. If the numbers are wrong from the start, you can bet that the ensuing math will also be off, which is why we believe that no part of the process can exist effectively without checks.

There's no doubt that constant rechecking sounds tedious, but it is one of the key ingredients that make our Reno bookkeeping services trustworthy. Another key ingredient is the mindset. We bring the same attention to detail to every project. It takes a very special kind of person to bring the same mindset to work every day. At VAST, we have searched long and hard to find our virtual bookkeepers and we know they are up to the task day in and day out.

When you become a VAST client, we offer the opportunity to pack up your calculators and rest easy, knowing that your ledger is in good hands. Our Reno bookkeeping services are the best in the biz. We say that boldly because we know that our process works. If you are finally ready to make the decision to outsource your bookkeeping services, we are the right people for you.

 

Call it Virtual Accounting, Call it Outsourced Accounting: Either Way, We’re Scary Good

Keri Pruitt

Whether you call it virtual accounting or outsourced accounting, there is no denying the convenience, accessibility and accuracy that having your accounting handled virtually can provide. As entrepreneurs ourselves here at VAST, we know what it is like to run a business. Through successes and failures, there is always a shortage of one commodity: time. Sometimes, we're guessing, it seems like you spend the entire day running your tail off and end up not getting a single task checked off your list. When you add accounting into the mix, the demands on your time are only increased.

This is where we can help. If you were to visit our office, and meet our staff, we are certain you would be impressed; we are the valedictorians of virtual. VAST has developed a system that keeps your information consistently up-to-date. As soon as we get information, your account is updated and done so in a manner that anyone can follow. Therefore, if your account representative is out of the office for a day, we know exactly how to pick up where they left off. This gives our outsourced accounting service the feel as if we were right in the office with you.

All of your accounts payable and receivable can be forwarded directly to us. We will handle all the work of digging through the complicated numbers and deliver easy to understand reports that can be accessed anywhere, any time. With outsourced accounting, your information is always at your fingertips, which allows you to make those important decisions and focus your time on building your business. VAST is your partner in success; we are dedicated to giving you all the tools you need to succeed and we are scary good at what we do.

Happy Halloween from all of us at VAST.

Less Time at the Desk, More Time in Front of Potential Clients

Many business owners find themselves trapped behind a desk for the entirety of their work day, their work week, their work year. Some probably get out about as much as the office plant next to their desk. There always seems to be so much work to finish that it is practically impossible to get out of the office and in front of potential clients.

Your customers want to see your smiling face, but instead you're stuck in the back office staring at recent accounting figures--trying to make sense of the scattered reports. When you partner with VAST, we offer freedom. Our accounting service will take care of the numbers so you can get out there to meet with the clients that can take your business to the next level.

Stirring new business is the lifeblood of most companies. Once this becomes stagnant, so do the numbers. We want to see your numbers climbing to simply unbelievable heights. However, getting those big clients to meet with you often takes time and networking.  Outsourcing your accounting to an ambitious, accuracy driven virtual service can make a huge difference.

At VAST, we love sitting around crunching numbers; no really, we do. It’s kind of our thing. We’ve dedicated our careers to numbers, and somehow none of us have come out like Milton from Office Space. We put the swag in accounting. We have solutions that can make your accounting easier than you have ever imagined. Our accounting service offers the highest level of expertise with industry leading CFOs on staff. You will have instant access to all your information whenever you want it. Get out from behind that desk; our virtual accounting service will take care of numbers so that you can get in front people and drive your business forward.

How Going Virtual Can Streamline your Small Business Accounting

How Virtual Accounting Can Change Your Business

It has been said by countless small business owners that there simply aren’t enough hours in the day. At VAST, we feel no need to argue with that. We could certainly do with a couple of extra hours—maybe finish that “Why We Love Accounting” manuscript that has been collecting dust in the corner. The truth of the matter is that a little bit of free time would be welcome in most people’s schedules, and for small business owners, those hours would most likely go right back into their businesses.

Building a business into a success is an all-consuming prospect. But what if you could have that extra time? Going virtual can really streamline your small business accounting. All the time you are currently dumping into crunching numbers could be spent doing what you do best: running your business. VAST is like a horse chomping at the bit before a race; we are ready to jump in and get started.

Not only will going virtual with VAST save you the time of dealing with your small business accounting, it'll also give you access to resources that are largely unavailable to most small businesses that are out there on their own. We can put you face-to-face with one of our very experienced CFOs to discuss the direction your business is heading. Say you land a big contract and you need to make adjustments to meet the obligations that come with it; if it has to do with numbers, we’ve most likely been there and know how to approach the situation.

As you build your business, don’t let small business accounting bog you down. Let VAST be the partner that is always there with the helping hand. Together, we will streamline all your processes and get your business running as smoothly as possible. You never know, your business could be so efficient that you get a little bit of well deserved free time.

Clear Up Your Schedule With Virtual Accounting

The world seems like it is spinning faster each day. For business owners, the pace is nearing hyper speed. With so much to do, it may be difficult to get to everything on your daily list. While there are many priorities, your accounting is definitely worth every bit of attention you can give it. The problem is that it never goes away. Every minute you miss today is doubled tomorrow. Before you know it, your inbox has taken over your entire desk.

Now the solution for this may be to come into work extra days, throw on you green visor (the signature accessory of every accountant) and get to work, plugging away on your calculator until the sunsets, or you could go virtual. Everything else is giving way to technology, might as well let your accounting do it as well. We are the Virtual Accounting Services Team, aka V.A.S.T. We think this name is pretty slick because we offer a vast array of virtual accounting services that are all specifically designed to make the busy entrepreneur’s life a little bit easier.

We don’t need to group a bunch of kids around a table and ask them which is better: easy or hard? Our point is simple enough. When you decide to go with virtual accounting for your business, you get the ease and accessibility of an in house accountant at a fraction of the cost. This simply translates to an affordable option to clear up your schedule for the tasks that can only be done by you.

Not only does our virtual accounting clear your plate, it is handled by some of the best accountants imaginable. We have credible CFOs on staff that can step in and help your business grown in any number of ways. Don't limit the dreams you have for your company because of time constraints; clear up your schedule to dream VAST.

Is Virtual Accounting is Right for You?

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Because VAST is a flexible virtual accounting firm that can provide solutions for businesses of almost any size or shape, we don't have parameters that limit with whom we partner; our clients come in all flavors. However, there are some clear signs that you can look for that may indicate that it is time to make the switch to VAST.file0002120440786

1. Too Little Time in the Day

VAST can free your time up substantially. When you hire us, we can comprehensively handle all of your online bookkeeping, leaving you free to handle the task of managing your business. With VAST, we can do as much or as little as you like. From taking over all of your accounting to only handling a portion, we have the capabilities to provide the services that make sense for you and your business.

2. Errors or Hard-to-Find Information

VAST has streamlined its processes to be both accurate and efficient. When you are looking to make a decision about your business, you want the information to be easily accessible and correct. These decisions can dictate the future of your company. With VAST, you can rely on up-to-date information at your fingertips.

3. Processes are Becoming Too Complicated

There is no process too complicated for VAST to handle. Our experienced staff gives you the power of a fortune 500 accounting department for the cost of a bookkeeper. We provide your company with the tools to make your accounting easy. Stop sifting through piles of paperwork, trying to make heads or tails of complicated information. When you work with VAST, we can relieve all of these headaches.

Virtual Accounting

At VAST, quite simply, we provide virtual accounting solutions for busy business owners. We can take all of your information and turn it into a streamlined, accurate virtual accounting system that will relieve stress and free up your day for focusing on other tasks. To top it off, our experienced staff ensures that your online accounting is always right on target with your needs. There is no company too big or too small for VAST. Our flexibility makes us optimal for companies of every shape and size. Stop dealing with the hassle of managing your company’s accounting/virtual accounting. Give it to VAST and relax.

How Valuable is YOUR Time?

cartoon-7-26-2011 While sitting at dinner the other night with my family, I watched for a moment as my five year old struggled to eat linguine with a fork. I showed him how to twirl his fork to pick up the noodles more easily. Being one to quickly master skills like these, he practiced for a moment and within a couple of tries had figured out how to twirl the entire plate of linguine onto his fork. He then attempted to eat this huge ball of noodles and by the time the evening was over, we ended up leaving a very large tip to make up for the pasta disaster left in our wake.

This small example of zeal reminded me of how we, as business owners, tend to bite off more than we can chew. With all the technology that is at our fingertips, we are inundated 24/7 correspondence. Let’s face it – you can be seen as inefficient if you can’t take on the over-stimulating volume of requests, demands, questions, complaints, information and propaganda coming your way on a daily basis.

Remember this saying? You can please some of the people all of the time and all of the people some of the time, but you can’t please all of the people all of the time. You are only one person and you are required to wear a lot of hats.

Put a value on your time. We all have the same 24 hours in a day. Are you capable of licking your own stamps and most of the other menial details of your company’s daily routine? Probably. But should you take it all on? Probably not.

By placing real value on your time, you more effectively focus on business development, client relations and bigger picture passions that allowed you to create your business in the first place. Focus on the aspects of your business that you are critical to and get help with the rest.

Your blood pressure, clients, employees and family will thank you.