Quickbooks on the cloud

A Step Up from Basic Bookkeeping Services with Accuracy You Can Trust

It's amazing how a single missed keystroke can cause so much havoc in the accounting process--clients could flip, business owners could explode their stress balls, and employees could be on the wrong end of some pointing fingers. Yep, handling your own accounting can be frustrating, to say the least. Hitting six instead of nine, or a $475 charge entered as $457, can cause splitting headaches down the road. While they may seem virtually impossible to avoid, VAST can help eliminate these mistakes from day one. We believe our bookkeeping services have helped to change the world of accounting forever.

We place a premium on accuracy, which starts by understanding that human error is unavoidable. In accepting this, we have implemented processes that call for checking and rechecking every keystroke that is entered into every log. If the numbers are wrong from the start, you can bet that the ensuing math will also be off, which is why we believe that no part of the process can exist effectively without checks.

There's no doubt that constant rechecking sounds tedious, but it is one of the key ingredients that make our Reno bookkeeping services trustworthy. Another key ingredient is the mindset. We bring the same attention to detail to every project. It takes a very special kind of person to bring the same mindset to work every day. At VAST, we have searched long and hard to find our virtual bookkeepers and we know they are up to the task day in and day out.

When you become a VAST client, we offer the opportunity to pack up your calculators and rest easy, knowing that your ledger is in good hands. Our Reno bookkeeping services are the best in the biz. We say that boldly because we know that our process works. If you are finally ready to make the decision to outsource your bookkeeping services, we are the right people for you.

 

Call it Virtual Accounting, Call it Outsourced Accounting: Either Way, We’re Scary Good

Keri Pruitt

Whether you call it virtual accounting or outsourced accounting, there is no denying the convenience, accessibility and accuracy that having your accounting handled virtually can provide. As entrepreneurs ourselves here at VAST, we know what it is like to run a business. Through successes and failures, there is always a shortage of one commodity: time. Sometimes, we're guessing, it seems like you spend the entire day running your tail off and end up not getting a single task checked off your list. When you add accounting into the mix, the demands on your time are only increased.

This is where we can help. If you were to visit our office, and meet our staff, we are certain you would be impressed; we are the valedictorians of virtual. VAST has developed a system that keeps your information consistently up-to-date. As soon as we get information, your account is updated and done so in a manner that anyone can follow. Therefore, if your account representative is out of the office for a day, we know exactly how to pick up where they left off. This gives our outsourced accounting service the feel as if we were right in the office with you.

All of your accounts payable and receivable can be forwarded directly to us. We will handle all the work of digging through the complicated numbers and deliver easy to understand reports that can be accessed anywhere, any time. With outsourced accounting, your information is always at your fingertips, which allows you to make those important decisions and focus your time on building your business. VAST is your partner in success; we are dedicated to giving you all the tools you need to succeed and we are scary good at what we do.

Happy Halloween from all of us at VAST.

Traditional Vs. Virtual Accounting

Melanie Jubenville - Staff Accountant

We get a lot of questions about the difference between traditional vs. virtual accounting methods. At their core, there are many similarities. For instance, both have accounts receivable, accounts payable, payroll and reporting. These are at the heart of every effective accounting system. Every business needs to know how much money they have coming in and how much they have going out. This is the purpose of accounts receivable and accounts payable. Once this information is figured out, then there is paying employees and generating reports that illustrate the money flow for any given period.

What makes traditional accounting so different from virtual accounting is the general approach. Traditional accountants still have to make visits to your office and take up valuable time to hash out numbers. They are reliant upon the business owner to give them every single piece of information they need. This can be done by hiring an in-house accounting department or by having an accountant stop by on a monthly or weekly basis to go through the numbers. Virtual accounting is a game changer that makes the old methods--such as paying accountants to come to you physically--simply obsolete.

Many Virtual Accounting firms take care of your account on a daily basis ... virtually. They consistently pay your vendors and accept payment from your clients. The biggest difference is that virtual accounting can handle all of this work from virtual offices (makes sense, right?). This eliminates the need to take up your valuable space and time, freeing you up to do what you do best, run your business.

If you are considering traditional vs. virtual accounting for your business, our account representatives at VAST are here to answer any questions you may have. We are certain that we can free up your schedule and offer an easier process for all of your accounting needs.

Virtual Accounting Firm

Contact us today to find out how to break free from the chains of traditional accounting; we're anxious to help you get started.

Virtual Accounts Receivable: Managing the Mayhem

When business is good, Accounts Receivable can be your favorite report to review.

What your customers pay you is in effect the lifeblood of your company and its future. At VAST, we can make that report look even more impressive. When you sign up for our virtual accounts receivable, we take care of all the work that goes into managing it and send you a simple, easy to read report. In fact, this report is not something you only get to see say on a Wednesday at 11 a.m. Instead, you will be able to get up-to-the-minute reporting anytime you have the itch.

VAST takes care of all the less-than-fun parts of your virtual accounts receivable for you. We can even take the initiative to bill your clients for you. When they don’t respond we will help track them down on your behalf. Once their payment is received, we make haste in updating your virtual accounts receivable report promptly. When you are on the go, making your business work, you need information about your money immediately. As the partner who is interested in facilitating your success and helping you reach unimaginable heights, we work to always keep you informed.

Once a payment is received, we will also do the legwork of getting it into your bank account. By making deposits for you, often within the same day, we are removing any delays that could hold you back from making those important business decisions. It is our commitment at VAST to never hold our clients back, but to always be propelling them forward. It is this attitude, combined with the unbelievable services we offer, like our virtual accounts receivable, ahem, that makes us the ideal partner for businesses of every size and shape.

Virtual Accounting: Our Core Beliefs

At VAST, we didn’t create a business and then build values into it. Instead, we clearly defined our core beliefs and then built a business around them. Without those core beliefs we fail to function--we wouldn't know who we are; we would lack an identity. Below are the beliefs that establish the foundation on which our entire company stands.

We believe our clients have the right to access their up-to-date financials whenever they choose, regardless of whether or not our offices are open. This is where our virtual accounting services really shine. As our client, you are never more than a click away from all of your valuable financial information.

We believe our clients are entitled to accounting help and recommendations, even if a member of their team is sick, on a ski vacation or getting their tonsils removed. VAST is there for you regardless of who is in the office on the particular day you need assistance. We keep our records tightly organized so that our trusted representatives can answer any of your questions and resolve any issues.

We believe financial knowledge can empower a business. When you know where you stand you are better prepared to make decisions about where you are going. Sounds like something your grandma used to preach to you before school, but around here we firmly believe it.

We believe we never stop earning our clients’ trust. Yes, we offer virtual accounting services and design them to never let our clients down, but there's so much more to our philosophy. We believe we continue to build our reputation every day; it's everything to us and we never risk damaging it.

We believe we can simultaneously be numbers-people and people-people. Sure, we have dedicated our careers to crunching numbers, but our staff loves working with people. When we can make our clients day, we know we are doing our job.

We believe in building relationships based on doing the right thing. Often times this means taking those extra steps in order to ensure accuracy and accountability. However, it is worth the effort to know that our clients can trust their accounting information is safe with us.

Virtual Accounting

We're here to offer you the highest-notch virtual accounting services offered anywhere on the planet. Whether your business is in need of anything from payroll services to a full-blown outsourced CFO, VAST is happy to work with you and start building your trust in us today. Get in touch; we're excited to hear from you.

Less Time at the Desk, More Time in Front of Potential Clients

Many business owners find themselves trapped behind a desk for the entirety of their work day, their work week, their work year. Some probably get out about as much as the office plant next to their desk. There always seems to be so much work to finish that it is practically impossible to get out of the office and in front of potential clients.

Your customers want to see your smiling face, but instead you're stuck in the back office staring at recent accounting figures--trying to make sense of the scattered reports. When you partner with VAST, we offer freedom. Our accounting service will take care of the numbers so you can get out there to meet with the clients that can take your business to the next level.

Stirring new business is the lifeblood of most companies. Once this becomes stagnant, so do the numbers. We want to see your numbers climbing to simply unbelievable heights. However, getting those big clients to meet with you often takes time and networking.  Outsourcing your accounting to an ambitious, accuracy driven virtual service can make a huge difference.

At VAST, we love sitting around crunching numbers; no really, we do. It’s kind of our thing. We’ve dedicated our careers to numbers, and somehow none of us have come out like Milton from Office Space. We put the swag in accounting. We have solutions that can make your accounting easier than you have ever imagined. Our accounting service offers the highest level of expertise with industry leading CFOs on staff. You will have instant access to all your information whenever you want it. Get out from behind that desk; our virtual accounting service will take care of numbers so that you can get in front people and drive your business forward.

Three Tips When Implementing a Virtual Payroll Service

You’re ready to take the big leap into hiring a virtual payroll service, which truly is the fastest, easiest way to get your payroll out consistently and accurately. Whether you are a new business owner or you have been around the track a few times, there are certainly some important facts to know. As VAST jumps in to help you streamline your business with a virtual payroll service, we will give you all the information you need. As you're gearing up for the switch, here are a couple of big-time tips to help the transition go smoothly.

Classify your employees properly. Just because you have an employee who is willing to be paid as an independent contractor does not mean it is legal to pay them this way. If the employee keeps regular hours and performs the same kind of work your company offers, more than likely they will need to be paid as an employee. Of course, there are a few exceptions to this and we can help you navigate the laws surrounding employee classification.

Don’t forget to budget for taxes. Especially for business owners who have never had employees before, taxes can come as a surprise because you are often times required to match employee contributions to Medicare and Social Security. There are also state and federal taxes along with an obligation to contribute to the federal unemployment fund. Failing to budget these expenses from the start can create serious headaches down the line.

Calculate and pay those taxes automatically! When VAST sets up your virtual payroll service, we use Intuit, a secure and trusted program with exceptional reliability and accuracy. With the simple click of a button, Intuit will calculate your payroll taxes for you. It is a great way to avoid all the fees and fines that come with missing IRS deadlines.

Hiring a qualified virtual payroll service can really clear up time in your crazy schedule. Look for a firm that offers timeliness, accuracy and ease of transition when you're making the decision to step into the future of payroll.

Online Accounting Service Helps Launch New Businesses

VAST Launch

Starting a new business is a hectic process. There is so much to do and all you want is to open your doors for business. If it’s your first time on the entrepreneur merry-go-round, the process can seem overwhelmingly complicated. Besides, who really knows the difference between a Limited Liability Corporation, a C Corporation and an S Corporation? Well, honestly, we do and we would love to help you figure out exactly which entity would work best for your company. VAST is a comprehensive resource that can help you make and then implement these decisions.

However, figuring out what kind of entity best fits your company is only the tip of the daunting iceberg. There are also the tasks of setting up a bank account, applying for an Employer Identification Number (EIN), creating budget and cash flow templates, and setting up a QuickBooks file. With so much to do on the accounting side alone, it is easy to understand why a business owner can become overwhelmed even before they cut the ribbon.

If getting your system together is proving challenging, our virtual service is here for support. We know that you want to build the right foundation, but you want it to be an elastic foundation that can grow and expand to meet your company's needs as it grows. This seems like no easy task, but since our inception, VAST has aimed to make life easier for busy business owners. Now, how would we be living up to this if we didn’t help startup companies get their feet firmly underneath them? This is why we are revealing our new package, VAST:Launch.

Sure, we could keep our secrets locked up in a shed or basement somewhere, but we want you to succeed. So we are dropping the curtain and sharing our knowledge with ambitious business owners everywhere. If you want someone else to magically make all your accounting needs just appear … you got it. Contact us to learn more and sign up for VAST:Launch today Our online accounting service will build the foundation so you can put your laser focus on your company's success.

Online Accounting Service

VAST (sounds life fast, feels like trust)

Clear Up Your Schedule With Virtual Accounting

The world seems like it is spinning faster each day. For business owners, the pace is nearing hyper speed. With so much to do, it may be difficult to get to everything on your daily list. While there are many priorities, your accounting is definitely worth every bit of attention you can give it. The problem is that it never goes away. Every minute you miss today is doubled tomorrow. Before you know it, your inbox has taken over your entire desk.

Now the solution for this may be to come into work extra days, throw on you green visor (the signature accessory of every accountant) and get to work, plugging away on your calculator until the sunsets, or you could go virtual. Everything else is giving way to technology, might as well let your accounting do it as well. We are the Virtual Accounting Services Team, aka V.A.S.T. We think this name is pretty slick because we offer a vast array of virtual accounting services that are all specifically designed to make the busy entrepreneur’s life a little bit easier.

We don’t need to group a bunch of kids around a table and ask them which is better: easy or hard? Our point is simple enough. When you decide to go with virtual accounting for your business, you get the ease and accessibility of an in house accountant at a fraction of the cost. This simply translates to an affordable option to clear up your schedule for the tasks that can only be done by you.

Not only does our virtual accounting clear your plate, it is handled by some of the best accountants imaginable. We have credible CFOs on staff that can step in and help your business grown in any number of ways. Don't limit the dreams you have for your company because of time constraints; clear up your schedule to dream VAST.

Stuff We Love: Swizznet

Swizznet - Cloud Hosting

These days everything is moving to the cloud.  But some cloud providers are better than others. Enter Swizznet – a top winner in the Stuff We Love category!

 Swizznet can host your Quickbooks on the cloud.  And I’m not talking about the stripped down excuse for an accounting system known as Quickbooks Online.  I’m talking a fully functioning, robust 100% complete Quickbooks platform.  If you have multiple companies, you can host them all under your user name.  And this comes with unlimited storage, continuous backup and free tech support all for one low monthly fee per user.  Interested in migrating your files to Swizznet?  At VAST, we offer a no charge Set-It-and-Forget-It package where we get you set up on Swizznet.  We transfer your files, set up your users and get you off and running.  Contact us today for details.