As we take over your accounting, we go through a process of reconciliation and review to ensure that your accounting starts off on the right foot. Our estimate of fees for this triage phase is included in your Menu of Services.
The amount we have included is our best estimate of the cost of the VAST:Triage for your company. Because we are just getting to know your company, if information comes to our attention that makes us believe that the estimate for Triage will change, we will inform you of this as soon as possible.
If you are not already utilizing a payroll service, we will handle the process for you and charge a one-time payroll setup fee that is based on your organization’s number of employees (typically ranging between $150 to $400). The payroll service will also charge a minimal start-up fee.
VAST Monthly Services
We will provide virtual accounting services as outlined in the Menu of Services. As your company evolves, we can tailor the services accordingly. We will provide a tailored financial package on a monthly basis.
VAST is billed at a fixed monthly fee and electronically withdrawn from your account in advance on the first of each month.
Consulting Services | Standard hourly rates $85 to $295 per hour.
We can also provide additional consulting and VCFO (Virtual Chief Financial Officer) level services for additional projects that fall outside of VAST such as budgeting, loan packages, software implementations, and more. Because of the fluctuations in volume of these services, we will bill these services at our standard hourly rates. We can also discuss a fixed monthly retainer if you would prefer.
Tax planning and creation of custom tax estimates outside of our standard tax preparation are billed at our standard hourly rates.
We will host the Company’s QuickBooks file on the desktop version of Quickbooks. We will also set up an account for you on our secure portal. Both the hosting of your QuickBooks file and your portal are provided free of charge.
If you would like direct access to your QuickBooks file, we offer access for our clients through a cloud hosting partner. Through this partner, you receive unlimited storage and technical support as well as the ability to add other features such as Microsoft Office Products, Page Manager scanning utilities and others. You can access these files from any computer (PC or Mac) or mobile device (tablet or smartphone) at any time 24-7 via an internet connection.
User Account to Hosted Servers - $54.99 per concurrent user per month. (This includes a per user fee to Intuit).
If you wish to access your QuickBooks account through this solution, you must maintain a valid QuickBooks license for each user and that license must correlate to the version of QuickBooks you are currently using. While we recommend purchasing this license directly from Intuit, if you do not have a valid license or do not wish to purchase this directly from Intuit, you may rent a license through the hosting partner.
If your accounting requires additional software packages to be installed on the same server as your QuickBooks files, we can coordinate with you to ensure these are also uploaded to the cloud server. The charges for the additional software packages range from $10 to $55 per month depending on the system requirements of the specific software.
Tax Return Preparation
We are also able to prepare any Federal or State Tax Returns for your company or individual owners as estimated on your Menu of Services. In addition to the fee estimates we have included on your Menu of Services, we charge a processing fee of $50 per return filed.